Submission Deadline: March 28, 2025

UbiComp/ISWC 2025 invite proposals for the Workshops program of the 2025 ACM International Joint Conference on Pervasive and Ubiquitous Computing (UbiComp) and the 2025 International Symposium on Wearable Computers (ISWC). Workshops provide an effective forum for attendees with common interests and are a great community-building opportunity. Workshops can vary in program length, size, and format depending on their specific objectives.

All Workshops will be held before the main conference on October 12 and 13, 2025. The main conference takes place on October 14-16, 2025.

Like any other UbiComp/ISWC 2025 track, workshops will be in-person only. We are soliciting workshop proposals on any topic of relevance to Ubiquitous Computing and/or Wearable Computing. There are many ways workshops can enrich a conference, and we aim to accommodate diverse opportunities for the community to engage. This includes, but is not limited to:

• Workshops that provide a forum to share advances in an area of special interest to the community. Such workshops would typically solicit original research contributions and involve a peer-review process for submitted papers but would be open to broader attendance. The ACM Digital Library (DL) and the Adjunct Proceedings can include all accepted workshop papers.
• Workshops that aim to gather a group of researchers for a focused activity, such as hands-on prototyping or joint development of a cross-disciplinary research agenda. Such workshops typically involve a selection process for attendance but not necessarily a solicitation of materials for publication.

We encourage workshop organisers to consider a juried/lightweight and short review process for contributions submitted to their workshops. Workshops are not intended to be mini-conferences, and we would like organisers to develop proposals that can include and engage community members.

Having a large PC for workshop papers is probably unnecessary, but encouraging senior researchers and experts to attend the workshop is strongly recommended. Individual presentations are normal at the workshops, but we also encourage proposals with other activities, such as having substantial discussion time to engage workshop participants. We also encourage organisers to run an open workshop. Conference participants can sign up and attend without submitting a workshop paper. This allows workshops to draw more people from the community interested in the subject matter. Organisers may wish to consider alternatives to full paper submission, including posters and position papers.

Summary of Key Dates

• March 28, 2025: Submission deadline for Workshop proposals
• April 13, 2025: Notification of accepted proposal
• April 27, 2025: Distribution of all accepted workshop CFPs
• May 25, 2025: Deadline for the camera-ready version of the workshop description (from the proposal) for inclusion in the ACM DL

• June 15, 2025: Submission deadline for Workshop papers
• June 29, 2025: Notification of Workshop papers by each accepted Workshop
• July 30, 2025: Deadline for camera-ready version of workshop papers to be included in the ACM DL
• October 12-13, 2025: Workshops in Espoo, Finland

Pre-Proposal Submissions Inquiries

Should you wish to discuss ideas for a workshop proposal before the submission deadline, feel free to contact the Chairs of the Workshops Program at workshops-2025@ubicomp.org.

Workshop Proposal Content

The proposal should be prepared as a document of no more than four pages (including any reference) following the 2-column template following the IMWUT instructions.

The proposal must describe:

• The topic, rationale, and objectives for the workshop
• The organisers’ backgrounds
• An estimate of expected attendance (and whether participation will be limited)
• A detailed plan for conducting the workshop (including any plans for pre-workshop preparation and/or post-workshop follow-up).
• The Workshop submission must also include a text-based version of the CFP (Call for Papers or Call for Participation) as an appendix (not counted in the 4-page limit).

Some guiding questions:

• What is the objective of the Workshop, and how is it achieved?
• Why should this workshop be a part of UbiComp/ISWC 2025?
• How will it make an impact to the community?
• What types of submissions are you looking for, and how will the papers be selected?
• What activities are planned during the workshop?
• What is the planned schedule and proposed duration (e.g., 1-day or half-day workshop)?
• Do you want to opt out of running an open workshop? If so, please justify why you choose to run a closed workshop (i.e., only accepted participants can attend)

Upon acceptance, the submitted workshop proposal is expected to be revised and adapted for inclusion in the Adjunct Proceedings and ACM Digital Library.

All workshops have the option of soliciting contributions for inclusion in the ACM Digital Library and Adjunct Proceedings of the conference. Workshop organisers must clearly describe in their proposal whether they plan to have workshop contributions published in this way. Organisers can specify page numbers for papers they solicit, but all workshop papers must use the UbiComp/ISWC 2025 templates and formatting instructions.

Workshop Selection Process

A jury of experts will review workshop proposals based on how compelling they expect the workshops to be to UbiComp/ISWC attendees. The jury will consider several factors during the selection process, including:

• Potential for the Workshop topic to generate stimulating discussions and useful results
• Expected interest level of the topic in the community
• Relevance and timeliness of the topic suggested
• Organisers’ ability to demonstrate in the proposal a well-organised process and plan for the workshop
• Feasibility of the planned activities and schedule
• Overall balance of topics in the Workshops program. If multiple submissions on the same or similar topics are received, the organisers may be encouraged to merge their workshops

Proposal Submission

The deadline for submission is Friday, March 28, 2025, AoE. The submission should be a single PDF file that includes the proposal (max. 4 pages, in 2-columns, including any reference) and an appended CFP (not counted in the 4-page limit).

Submissions can be made via PCS at http://new.precisionconference.com/sigchi.

On the submissions tab, please select SIGCHI society, the UbiComp/ISWC 2025 conference, and the “UbiComp/ISWC 2025 Workshops Proposals” track.

For further questions, please email the workshop chairs at workshops-2025@ubicomp.org.