We have reserved in total 500 hotel rooms in 4 Helsinki/Espoo hotels. To get conference discounts, participants need to book the rooms in advance, ideally before 16.8.2025, using a discount code.

Sokos Hotels
Tel: +358 300 870 000
Email: sokos.hotels@sok.fi
www.sokoshotels.fi
Discount code for online booking: BUBICOMP

Radisson Hotels
Tel: +358 300 870 010
Email: reservations.finland@radissonblu.com
www.radissonhotels.com/fi-fi/
Discount code for online booking: BUBICOMP

Please mention the code Ubicomp 2025 when making a reservation (via phone / email).

Venue accessibility – Main Conference (Tue-Thu)

The main conference venue, Dipoli, has accessible entrances, elevators, and restrooms. All main halls are wheelchair accessible.
The room Lumituuli is accessible for audience via the first floor. Stage access is via the K floor and requires a staff key. Please contact the inclusion chairs for assistance in advance if needed.
We recommend arriving via Luolamiehentie street and using the main event entrance for a wheelchair access.
Most main session rooms are equipped with induction loops. Microphones should be used for all presentations and audience questions to ensure accessibility for those with hearing impairments.
Presenters are encouraged to follow the conference’s accessibility guidelines. Attendees with visual impairments are encouraged to sit in the front rows for improved visibility.
Accessible and gender-neutral restrooms are available in the building. There will be silent rooms available throughout the main conference days for different needs, including as sensory-friendly spaces and for nursing.

Dipoli
Otakaari 24, 02150 Espoo
If needed, the Lobby services can assist visitors with disabilities in arriving to the venue: tel. +358 294420007, dipoli-info@aalto

Venue accessibility – Finlandia Hall (Banquet on Wednesday)

For detailed accessibility information, see: Accessibility – Finlandia Hall
If needed, the Duty Manager can assist visitors with disabilities in navigating the venue: +358 9 4024 222 or servicepoint@finlandiatalo.fi
Guide and assistance dogs are welcome to the Finlandia Hall.

Further Accessibility information

Helsinki area service map with accessibility info
Otaniemi campus map with accessibility markings (ACRE)
Aalto University accessibility info

Food

Catering will accommodate common allergies, and a list of ingredients will be available. Lunch will be served as a buffet with multiple options.
If you have severe allergies, please indicate this in your registration so we can accommodate you appropriately.
Please note that most Finnish catering providers may not offer all dietary-specific meals (e.g., halal), but vegetarian and vegan options will be available.

Questions & Contact

If you have any questions, concerns, or special needs not mentioned in this listing, please get in contact with us at inclusion-2025@ubicomp.org. We encourage you to reach out as early as possible so we can make appropriate arrangements. There will be a local contact point during the conference; information on this will follow.

Visa Information

Check if you need a visa to visit Finland and what travel documents are accepted in Finland: A visa to visit Finland.

All the information for visa support letters can be found here.

Helsinki metropolitan area

• Getting to Helsinki is possible via plane (to Helsinki Vantaa Airport) and by boat (from Estonia, Sweden, Germany, and Russia).
• Helsinki is the capital, primate, and most populous city of Finland. Together with the cities of Espoo, Vantaa, and Kauniainen (and surrounding commuter towns, including the eastern neighboring municipality of Sipoo), Helsinki forms the Greater Helsinki metropolitan area. Helsinki, the sustainable capital of Finland, is a vibrant seaside city of beautiful islands and great green urban areas. Helsinki marches to a wonderful and unique beat of its own with dynamic food, design, architecture – and sauna! – scenes. Helsinki and its Nordic culture are made by the locals.
• Helsinki is the largest city in Finland and the metropolitan area is the home of 1.4 million people. When you look at a map, Helsinki is in the northernmost corner of the Europe but it is an easy hub to reach with fast flight connections from East to West. No flight? No problem. Helsinki can be reached from St. Petersburg, Estonia and Sweden via the Baltic Sea. In fact, the sea is one of the most characterizing elements of the city. The Helsinki Archipelago consists of over 300 mesmerizing islands.
• The rhythm of Helsinki is laid-back and the city is easily approachable, literally. The public transportation system is one of the best in the world – with that one beautiful metro line – and it is also easy to walk and bike everywhere.
• In addition to Helsinki, the capital region is made of a hub of other interesting cities and sights to visit. These include the neighboring cities of Espoo and Vantaa, the historical town of Porvoo, Järvenpää-Tuusula area – famous for its artistic heritage – as well as the ironwork villages west of Helsinki. There are 6 national parks less than 2 hours away from Helsinki and countless other nature sites to visit. Venture out to the forest, enjoy a concert, flow to a festival, enjoy a Nordic dinner or try one of those iconic public saunas – it’s all here. The photos are from Aalto University Material Bank, Martti Salmi, and SuRu.