UbiComp / ISWC 2025
Accommodation and Travel
Conference Venues
*UbiComp/ISWC 2025 will be in-person only.
- Workshops: Undergraduate Centre, Otakaari 1, 02150 Espoo
- Conference venue: Dipoli, Otakaari 24, 02150 Espoo
- Banquet: Finlandia Hall, Mannerheimintie 13 e, 00100 Helsinki
Travel to Espoo and Helsinki
- The travel time via taxi from Helsinki Vantaa Airport is about 20 minutes. Travel fare one-way is about 50 EUR. Although no direct connection is established from Helsinki Vantaa Airport, HSL public transport offers a number of convenient paths to Otakaari 1, 02150 Espoo.
- The most convenient route is taking the Commuter trains I and P from Helsinki Vantaa Airport to the central station Rautatieasema, then taking the metro to Aalto-yliopisto station (in the direction of Tapiola or Matinkylä). To get to or from the airport, you will need an ABC ticket. Single tickets and day tickets can be purchased using the HSL mobile app or from HSL ticket machines, R-kiosks and many other sales points throughout the city.
Hotels and Accommodation
UbiComp / ISWC 2025 will take place at Dipoli, Otakaari 24, 02150 Espoo. For questions specific to hotels and accommodation, please contact the local arrangements chairs via local-2025@ubicomp.org.
We have reserved in total 500 hotel rooms in 4 Helsinki/Espoo hotels. To get conference discounts, participants need to book the rooms in advance, ideally before 16.8.2025, using a discount code.
Sokos Hotels
Tel: +358 300 870 000
Email: sokos.hotels@sok.fi
www.sokoshotels.fi
Discount code for online booking: BUBICOMP
Radisson Hotels
Tel: +358 300 870 010
Email: reservations.finland@radissonblu.com
www.radissonhotels.com/fi-fi/
Discount code for online booking: BUBICOMP
Please mention the code Ubicomp 2025 when making a reservation (via phone / email).
Hotels and Rates
Hotels | Rooms | Rates |
---|---|---|
Heymo 1 by Sokos Hotels
Miestentie 5 |
11.-16.10.2025 150 rooms 16.-18.10.2025 20 rooms |
109 EUR / Standard single room 130 EUR / Standard double or twin room |
Original Sokos Hotel Tapiola Garden
Tapionaukio 3 |
11.-16.10.2025 100 rooms 16.-18.10.2025 20 rooms |
130 EUR / Standard single room 151 EUR / Standard double or twin room |
Radisson Blu Hotel Espoo
Otaranta 2 |
11.-16.10.2025 150 rooms 16.-18.10.2025 20 rooms |
135 EUR / Standard single room 156 EUR / Standard double or twin room |
Radisson Blu Plaza Hotel
Mikonkatu 23 |
11.-16.10.2025 100 rooms 16.-18.10.2025 20 rooms |
158 EUR / Standard single room 179 EUR / Standard double or twin room |
Accessibility information
Venue accessibility – Workshops (Sun-Mon)
The workshops are organised in the U-wing of the Undergraduate Centre. We recommend using T-entrance via Rakentajanaukio for straight access to the U-wing. If there is a need for accessible parking, there are accessible parking spots in front of the N-entrance of Otakaari. Staff key is required for using the N-entrance, so please contact the inclusion chairs in advance to ensure you can enter without difficulty.
All conference spaces used during the workshop days are wheelchair accessible.
Some workshop rooms are equipped with induction loops. If you require one, please inform the accessibility chairs in advance so we can ensure it is available.
Accessible restrooms are available in the workshop venues. There will be silent rooms available throughout the workshop days for different needs, including as sensory-friendly spaces and for nursing.
There is a stairlift access to the main hall and cafeteria from the U-wing.
Undergraduate Centre
Otakaari 1, 02150 Espoo. See venue map.
If needed, the Lobby services can assist visitors with disabilities in arriving to the venue: tel. +358 504722980, aula-ok1@aalto.fi
Venue accessibility – Main Conference (Tue-Thu)
The main conference venue, Dipoli, has accessible entrances, elevators, and restrooms. All main halls are wheelchair accessible.
The room Lumituuli is accessible for audience via the first floor. Stage access is via the K floor and requires a staff key. Please contact the inclusion chairs for assistance in advance if needed.
We recommend arriving via Luolamiehentie street and using the main event entrance for a wheelchair access.
Most main session rooms are equipped with induction loops. Microphones should be used for all presentations and audience questions to ensure accessibility for those with hearing impairments.
Presenters are encouraged to follow the conference’s accessibility guidelines. Attendees with visual impairments are encouraged to sit in the front rows for improved visibility.
Accessible and gender-neutral restrooms are available in the building. There will be silent rooms available throughout the main conference days for different needs, including as sensory-friendly spaces and for nursing.
Dipoli
Otakaari 24, 02150 Espoo
If needed, the Lobby services can assist visitors with disabilities in arriving to the venue: tel. +358 294420007, dipoli-info@aalto
Venue accessibility – Finlandia Hall (Banquet on Wednesday)
For detailed accessibility information, see: Accessibility – Finlandia Hall
If needed, the Duty Manager can assist visitors with disabilities in navigating the venue: +358 9 4024 222 or servicepoint@finlandiatalo.fi
Guide and assistance dogs are welcome to the Finlandia Hall.
Further Accessibility information
Helsinki area service map with accessibility info
Otaniemi campus map with accessibility markings (ACRE)
Aalto University accessibility info
Food
Catering will accommodate common allergies, and a list of ingredients will be available. Lunch will be served as a buffet with multiple options.
If you have severe allergies, please indicate this in your registration so we can accommodate you appropriately.
Please note that most Finnish catering providers may not offer all dietary-specific meals (e.g., halal), but vegetarian and vegan options will be available.
Questions & Contact
If you have any questions, concerns, or special needs not mentioned in this listing, please get in contact with us at inclusion-2025@ubicomp.org. We encourage you to reach out as early as possible so we can make appropriate arrangements. There will be a local contact point during the conference; information on this will follow.
Visa Information
Check if you need a visa to visit Finland and what travel documents are accepted in Finland: A visa to visit Finland.
All the information for visa support letters can be found here.
Helsinki metropolitan area
- Getting to Helsinki is possible via plane (to Helsinki Vantaa Airport) and by boat (from Estonia, Sweden, Germany, and Russia).
- Helsinki is the capital, primate, and most populous city of Finland. Together with the cities of Espoo, Vantaa, and Kauniainen (and surrounding commuter towns, including the eastern neighboring municipality of Sipoo), Helsinki forms the Greater Helsinki metropolitan area. Helsinki, the sustainable capital of Finland, is a vibrant seaside city of beautiful islands and great green urban areas. Helsinki marches to a wonderful and unique beat of its own with dynamic food, design, architecture – and sauna! – scenes. Helsinki and its Nordic culture are made by the locals.
- Helsinki is the largest city in Finland and the metropolitan area is the home of 1.4 million people. When you look at a map, Helsinki is in the northernmost corner of the Europe but it is an easy hub to reach with fast flight connections from East to West. No flight? No problem. Helsinki can be reached from St. Petersburg, Estonia and Sweden via the Baltic Sea. In fact, the sea is one of the most characterizing elements of the city. The Helsinki Archipelago consists of over 300 mesmerizing islands.
- The rhythm of Helsinki is laid-back and the city is easily approachable, literally. The public transportation system is one of the best in the world – with that one beautiful metro line – and it is also easy to walk and bike everywhere.
- In addition to Helsinki, the capital region is made of a hub of other interesting cities and sights to visit. These include the neighboring cities of Espoo and Vantaa, the historical town of Porvoo, Järvenpää-Tuusula area – famous for its artistic heritage – as well as the ironwork villages west of Helsinki. There are 6 national parks less than 2 hours away from Helsinki and countless other nature sites to visit. Venture out to the forest, enjoy a concert, flow to a festival, enjoy a Nordic dinner or try one of those iconic public saunas – it’s all here. The photos are from Aalto University Material Bank, Martti Salmi, and SuRu.