UbiComp / ISWC 2024
Accessibility

Our goal is to make UbiComp / ISWC accessible and inclusive for anyone who would like to attend. Below, we provide a list of specific steps that we are taking to make the conference accessible. We encourage attendees who have specific accessibility related questions, or simply want to know more about the current arrangements, to contact the accessibility chairs.

  • AA Compliance: We understand a partial AA compliance is not consistent with our values of inclusivity. It is a limitation of the legacy conference website template. We are committed to adopting a new template that allows for AA compliance this year. And hope to achieve AAA in future years.
  • Companion Registration: Full access for an accessibility-related assistant (e.g., Personal Care Assistant, Interpreter, etc.) will be provided at no cost. Please indicate this request during your own registration (under the Special Accommodations section) so we can follow this up.
  • Proceedings : We expect that all final camera ready submissions, including supplementary content, will be accessible, and are providing support and guidance in order to help facilitate this. We ask for authors to please note the accessibility guidelines provided in the submissions process.
  • Videos and Demonstrations: Guidelines for providing accessible videos and demonstrations can be found on the accessibility presentation guidelines page, and authors are encouraged to follow this.
  • Additional Accommodations: We are aware that every individualโ€™s needs are unique, and in the interest of making UbiComp / ISWC an enjoyable and informative experience for all, we are ready and willing to make every effort to accommodate all participants. For any individual accessibility-related concerns or requests (e.g. logistics, transportation, materials access, etc.), please contact the accessibility chairs. All requests made will be strictly confidential to the accessibility chairs, with no further communication about your disability or circumstances taking place without your expressed permission.

Questions

Here is a list of questions answered on the below page. Feel free to click on the questions to jump directly to them.

Who is this Q&A for?

We are prepared to make reasonable adjustments and accommodations, or otherwise take steps to ensure that people with disabilities can take part in the conference. This Q&A is for anyone with accessibility needs.

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What do you mean by โ€˜A Disabilityโ€™?

A disability is any impairment or condition that places an individual at a substantial disadvantage in relation to one or more daily life activities. This includes mobility, hearing and visual impairments, as well as a number of conditions that might be less immediately obvious as a disability (e.g. Mental Health Conditions, Specific Learning Disabilities, Autism, Chronic Illness, Cancer, HIV amongst other all fall within this definition).

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What can I request?

In short, we are willing to take all steps that are possible to include people with disabilities at UbiComp / ISWC. It is important that all participants that have special requests announce those to us with their registration as it may require additional time on our side to provide the requested support. Some examples are shown above. This includes anticipatory steps we are taking in advance of the conference to ensure accessibility takes place for as many of our attendees as possible without the need for a specific request.

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How do I request a reasonable adjustment?

Please indicate your request on your registration form as you register for the conference. We aim to approve most requests within two weeks of receipt, although if further investigation or consultation is required, this may take longer.

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I have a complex request for a reasonable accommodation. How will you decide upon whether or not this can be honored?

In short, we will generally honor a request if it is possible for us to do. The more notice we have the better, and the more likely we would be able to find an effective implementation of your request that fits with any competing challenges that also apply to our conference. We may need to consult with ACM and more widely in order to fully investigate such a request, in which case we would ask your permission to do so.

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How do I communicate accessibility needs to UbiComp-ISWC organizers?

The Inclusion & Scholarships chairs for UbiComp-ISWC have the goal to ensure the conference is accessible to everyone. When you register for the conference, there will be a registration question labeled โ€œDo you have a disability or special need which requires our awareness?โ€. In your response, please indicate any accessibility needs such as wheelchair access, sign language interpretation, or a guide. The Accessibility Chair will follow up with you to clarify your needs. You can contact them directly at any time via email.[Back to top โ†‘]

Who do I ask if my question is not answered here?

If there is specific accessibility information you would like to see here, or if you wish to discuss any conference accessibility requirements, please contact the Inclusion chairs.

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Will sign language interpretation or captioning be available?

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Who can I ask about accessibility in Melbourne?

A number of accessibility guides are available for visitors to Melbourne and Victoria. You may find these guides helpful:

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Can a student volunteer assist me during the conference?

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.

Attendees who require personal care assistance should bring their own assistant. Personal care assistants also need to register for the conference, but the conference will provide free registration for them. Please reach out to the Registration Chairs at registration-2024@ubicomp.org to request personal care assistant complementary registration

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What is the conference space like?

For overall information about the conference venue, please refer to the Sofitel website. The page shows photos of the rooms, floor plans, and a virtual tour. The UbiComp/ISWC conference will be mainly located on the hotel’s conference floor.

In case of an emergency and call for evacuation, the conference center staff and the professional conference staff will assist and orient people with disabilities (e.g., blind and visually impaired attendees, people with hearing impairments) to safety.

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Will the conference be accessible by wheelchair or power scooter?

Yes, the conference will be accessible to wheelchair users. The venue has elevators and ramps to all areas where attendees will be meeting.

We have a ramp to every stage for presenters who use wheelchairs. Poster and demo sessions will have space for a wheelchair to move between the posters.

In case of an emergency and call for evacuation, Public safety officers will assist and orient people with disabilities (e.g., blind and visually impaired attendees, people with hearing impairments) to safety.

For more information about accessibility at Sofitel, contact the inclusion chairs.

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What are the arrangements for presenters with accessibility needs?

If you are a presenter and need a ramp up to the stage, please know that all stages will have ramps and allow for easy access. Please still let the Inclusion chairs know about your need as soon as possible ideally during the registration process and before August 30th, so we can make sure that all needs are addressed.

Poster sessions will have space for a wheelchair to move between the posters.

If you would like a student volunteer to operate slides or guide you onto and off the stage, or have other accessibility requests please contact the Inclusion chairs by August 30th.

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Can I bring my guide dog or service animal?

Yes! Guide dogs and service cats are welcome at UbiComp-ISWC. The hotel will not allow more exotic service animals. Please indicate on your registration form and before August 30th if you anticipate bringing a service animal to the conference, and we will provide a relief area with water available. Service animals will need to be harnessed, leashed or tethered at all times. While there is no space specifically reserved for guide dogs, we will provide information about close-by pet-friendly areas.

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Can I attend the conference by robot?

We are sorry, but UbiComp-ISWC will not be able to accommodate remote attendance by robot.

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Will speakers and audience members asking questions be using a microphone?

Yes, microphones will be used for all speakers. We will remind all session chairs to enforce their use on equity grounds.

Attendees with questions will be requested to use a microphone so that their question is more easily heard.[Back to top โ†‘]

What food service will be provided?

The conference will provide refreshments and snacks in morning and afternoon breaks during the pre-conference and main conference days. A lunch buffet will be provided every day during the main conference.

There will also be appetizers and refreshments being served at the evening reception.

If you have special dietary needs, it is very important that you indicate these clearly on your registration form.

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Can the conference accommodate special dietary needs?

Yes. Attendees who indicate special dietary requirements or allergies on their registration form will be provided with special options by the conference catering. Specific protocols and options will be made available prior to the conference.

If you have any specific need, or a severe allergy please indicate this on your registration form.

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Will the conference be a smoke-free environment?

The entire conference venue is a no-smoking area.

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What if I have a medical emergency or health problem during the conference?

You are strongly advised to purchase travel or health insurance during your visit to Australia, since a visit to the hospital may be expensive. In case of any emergency please contact the conference staff or hotel staff, which will ensure that paramedics will be directed to assist in the right area immediately.

In Australia, the emergency phone number is 000. In case of need of hospitalization, there are a number of nearby public hospitals that can attend to your needs. The closest hospital to the conference venue is St. Vincent’s hospital.

If you require non-urgent medical care, please contact the Inclusion chairs or ask any student volunteer. They will provide you with information about local doctors, specialists, chiropractors, etc.

Once again, buying travel insurance that covers medical expenses is strongly recommended as fees for emergency treatment can be very high.

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IMPORTANT LINKS

CONTACT

Inclusion Chairs:

UbiComp / ISWC

Past Conferences

The ACM international joint conference on Pervasive and Ubiquitous Computing (UbiComp) is the result of a merger of the two most renowned conferences in the field: Pervasive and UbiComp. While it retains the name of the latter in recognition of the visionary work of Mark Weiser, its long name reflects the dual history of the new event.

The ACM International Symposium on Wearable Computing (ISWC) discusses novel results in all aspects of wearable computing, and has been colocated with UbiComp and Pervasive since 2013.

A complete list of UbiComp, Pervasive, and ISWC past conferences is provided below.